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Updated:
January 29, 2007
BYLAWS
OF THE
SEASIDE DECORATIVE PAINTERS
Newly
Revised June 2005
Article 1
Charter
Name
The name of this non-profit organization shall
be the Seaside Decorative Painters,(SDP or the
“Chapter”), an affiliated chapter of
the Society of Decorative Painters Inc.,(SDP),
and referred herein as the “Society”.
Article 2
Object
The
purpose of this organization shall be to create
and maintain a high quality level of tole and
decorative painting, to stimulate interest in
and appreciation for the art of tole and decorative
painting, and to act as a central dissemination
point for information concerning activities of
tole and decorative painting.
Article 3
Membership
Membership
of this organization shall consist of persons
interested in tole and decorative painting, all
of whom shall fall under the classification as
set down by the Society and observed faithfully
thereof.
Section
1
All members of this chapter must be members
of the Society.
Section 2
Charter
Members
All persons who founded this Chapter and
entered application for membership on or before
June 1987 shall be considered a charter member.
Section 3
Reinstatement
A member can be reinstated with payment
of dues.
Section 4
Withdrawal
An active member may withdraw from the
Chapter by giving notice to the Board of Directors.
Any property of the Chapter must be returned before
the date of withdrawal.
Section 5
Guests
Non-resident members of the Society may
visit the Chapter, with additional cost for Seminars
and Special Events. Other guests are welcome to
visit no more than two meetings per year, with
the exception of Special Events as noted in the
standing rules.
Section 6
Dues
Membership dues will be determined by the
vote of the membership and stated in the standing
rules. Dues are paid annually to correspond with
payment of dues to the Society, which is October
1st. Dues are considered delinquent
on November 1st. Failure to pay dues
will result in withdrawal of membership. New member
dues paid prior to October 1st shall
be applied to the current calendar year, and privileges
shall begin upon proof of Society membership.
New members dues paid on or after October 1st
shall be applied to the upcoming calendar year,
with privileges effective October 1st,
with the exception of voting,and running for office.
Section 7
All dues collected and other income of
the Chapter shall be used for the purpose of the
Chapter and shall not be used for the benefit
of any individual member.
Article 4
Section 1
Regular
meetings of this Chapter shall normally convene
on the third Saturday of the month. Business
meetings will normally be held four times per
calendar year. The other monthly meetings and
programs shall be at the discretion of the Board
of Directors.
Section 2
The
Board of Directors shall have the authority to
change date and location of the meetings, providing
sufficient notice (15 days) is given to the membership.
Special meetings of the Chapter may be called
by the Board of Directors providing sufficient
notice (15days) is given to the membership.
Section 3
No
ruling pertaining to any issue or committee request
, made to the Board of directors, shall be voted
on unless the committee chair is present at that
meeting..
Section 4
One fifth of the current membership shall
constitute a quorum for the transaction in any
Chapter meeting.
Section 5
The privileges of making motions, debating,
and voting shall be limited to Chapter members
in good standing as defined in the standing rules.
Elected
Officers
Article 5
Section 1
The
officers of the Chapter shall be President, First
Vice President, Second Vice President, Secretary
and Treasurer. All officers have an equal vote.
The privilege of holding office shall be limited
to Chapter members in good standing as defined
in the standing rules, and with a minimum of one
(1) year Chapter membership.
Section 2
The
term for Elected Officers shall be for one year.
Each officer shall be elected yearly with a limit
of 4 consecutive years per office.
Section 3
No
member may hold more than one elected office.
Section 4
At
the end of the year officers must present a detailed
report concerning their yearly duties plus recommendations
for future officers.
Duties of Officers
A. President
The President shall preside over each
meeting, shall coordinate activities of the Board
of Directors, shall be an ex-officio member of
all committees except the Nominating Committee,
shall appoint a Parliamentarian, Historian, Librarian,
Ways and Means Chairman, and Newsletter Editor,
Seminar Chairperson and all other Committees with
the approval of the Board of Directors, and shall
perform all other duties pertaining to the office.
The President shall be responsible for sending
any necessary correspondence. The President
will sign checks in the absence of the Treasurer.
The President shall appoint a past President to
act as advisor to the Board of Directors.
B. First Vice President
The first Vice President shall act in the
absence of the President, shall assist the President
and shall be Program coordinator.
Any
decisions regarding a program, workshop or seminar
shall include all of the persons involved, which
shall include: Board Members ( Majority), 1st
Vice President, any previous program chair that
may have signed the teachers contract and any
persons hosting the teacher. May 2004
C. Second Vice President
The Second Vice President shall act in
the absence of the President and First Vice President,
shall work in conjunction with the above officers
and shall be membership coordinator.
D. Secretary
The Secretary shall record the minutes
of the business meetings of the general membership
and the Board of Directors, and shall provide
a copy of the minutes of each meeting to the President
within ten(10) days of the meeting. These minutes
shall be kept in bound books which are the property
of the Chapter. The book of general membership
minutes shall be available to all members at each
Chapter meeting.
E. Treasurer
The Treasurer shall handle all monies of
the Chapter, keeping proper records, and shall
submit a written report for distribution to each
officer at the Board of Directors meetings. All
receipts must be attached to completed reimbursement
form and signed by the Committee Chair for payment
by the Treasurer. The Treasurer must open a checking
and savings account in an approved bank ratified
by the Board of Directors. Signature cards must
be executed by the President and Treasurer. The
Treasurer will collect all money at the conclusion
of each fund-raising event from the Committee
Chairperson. No money over $ 50.00 (beyond budgeted
amount) may be spent by any committee without
the approval of the Board of Directors. The Treasurer
shall submit a monthly detailed report to be published
in the newsletter, submit books to be audited
on a semi-annual basis, shall submit an annual
audited report and any necessary forms for the
IRS. The financial records of the Chapter shall
be kept on a calendar basis, January 1st
through December 31st. The resignation
of a Treasurer shall require an immediate audit.
Appointed
Officers Responsibilities
Article 6
All Appointed Officers and Chairpersons
will serve without a vote on the Board unless
otherwise stated. The term of office shall be
one (1) year. No Appointed Officer may hold the
same office for more than two consecutive full
terms unless by Presidential appointment, and
Board approval. At the end of the year, all Appointed
Officers must present a detailed report concerning
their yearly duties with recommendations for future
officers.
Ways and Means, Newsletter Editor, and Board member at
large shall have a vote at board meetings provided
there are a majority of elected officers present.
May 2004
A. Ways and Means
The Ways and Means Chairperson shall be
responsible for all fund-raising activities throughout
the year, and shall be responsible for the ordering
and sale of Society and Chapter items.
B. Newsletter Editor
The President shall appoint, with approval
of the Board of Directors, the Newsletter Editor
who will serve without a vote on the board. The
newsletter Editor shall be responsible for printing
and distributing the Chapter newsletter, and shall
provide a copy of each issue to the President
and two for the Society.
C. Seminar Chairperson
Seminar Chairperson shall coordinate with
Seminar teachers, date, time, and place of future
seminars, reporting to the Program Chairperson,
who will report to the to the Board of Directors..
These duties shall not be completed until the
conclusion of the seminar. Seminar Chairperson
is responsible for a written report with a financial
statement by the Board meeting following the seminar.
D. Hospitality
Hospitality shall coordinate monthly meeting
refreshments and Raffle Prizes, shall work with
Special Events Chairs.
E. Parliamentarian
Parliamentarian shall advise the President
according to the latest edition of Roberts Rules
of Order, newly revised, and shall review them
with members annually in January.
F. Historian and Photographer
Historian and Photographer shall be responsible
for all records, photos and data of value for
all chapter activities to be compiled in notebooks,
to be displayed at all meetings.
G. Publicity
Publicity shall be responsible for all news
printed in local newspapers, and shall coordinate
all public displays.
H. Librarian
Librarian shall be responsible for all
books and videos in the library, collect fines,
and coordinate acquisitions and dispositions.
I. Sunshine Chairperson
Sunshine chairperson shall send appropriate
correspondence or memorials to Chapter members
for birthdays, illness, or death of immediate
family members.
J. Audit Committee
An audit committee consisting of three members,
not including the Treasurer, and President, shall
verify the accuracy of the financial records on
a semi-annual basis.
K. Board Member at Large
A Board Member at Large will be appointed
by the president, with the approval of the Board
of Directors, who will keep members informed of
area chapter functions and National Society news.
January 2006
BOARD
OF DIRECTORS
ARTICLE 7
Section 1
The Board of Directors shall consist of
President, First Vice President, Second Vice President,
Secretary, Treasurer, a Past President to serve
as Advisor, appointed officers. Elected officers
shall have voting privileges.
Section 2
The Board of Directors meetings shall be
held before the regular meetings, the date and
time to be fixed by the Board of Directors. These
meetings shall be open to any member who has interest
in attending that are not serving on the Board
of Directors, shall have no voice, unless a prior
request is made to the President to be placed
on the agenda of the Board of Directors meeting.
Section 3
Any member of the Board of Directors who
misses two consecutive Board meetings and regular
meetings without an excusable absence may be asked
to resign.
Section 4
A majority of the Board of Directors voting
members shall constitute a quorum. If a quorum
cannot be obtained at a called meeting, the Board
must schedule another meeting prior to the Chapter
meeting.
Section 5
Motions made for approval of disbursement
in excess of fifty dollars beyond the proposed
budget shall always be presented to the Board
of Directors for study and approval.
Section 6
The Board of Directors shall submit to
the Chapter for approval an annual budget by the
February meeting to be printed in the March newsletter.
Committees
ARTICLE 8
Section 1
Standing
Committees may be created as needed to promote
the objectives and interests of the Chapter. Chairpersons
and Committee members shall be appointed by the
President with the approval of the Board of Directors,
and shall be accountable to the Board of Directors.
Section 2
Special Committees may be created at the
discretion of the President with the approval
of the Board of Directors, and shall be accountable
to the Board of Directors. The duties of any
special Committee shall be stated upon the appointment
and such committee shall cease to exist when their
final report is accepted or adopted.
Section 3
No
committee work or money expended shall be undertaken
without the approval of the Board of Directors.
Nominations
and Elections
Nominations
and Elections
Article 9
There shall be a Nominating Committee composed
of three (3) Chapter members in good standing.
The Nominating Committee’s term of office
shall begin in January. The Committee shall elect
one of the three elected members to serve on the
succeeding Nominating Committee. The elected members
shall serve a term of one (1) year. No member
of the Nominating Committee shall be eligible
for re-election to the Nominating Committee until
two(2) years have elapsed.
No member of the Nominating Committee shall run
for elected office while serving on the Nominating
Committee. Any vacancy on the Nominating Committee
shall be appointed by the President with the approval
of the Board of Directors. The Nominating Committee
shall prepare a slate for the election of officers
and shall submit it to the members at least two
(2) weeks prior to the August meeting. This shall
be accomplished by the Chapter Newsletter or by
special mailing. There shall be provisions for
nominations from the floor for each office at
the August meeting with prior consent of the Nominee.
The
Nominating Committee shall review the requirements
and duties of each office before obtaining Candidate’s
consent.
A
majority vote is required to elect. Voting shall
be by written ballot of the attending members.
Absentee
Ballot
In
the event that a member cannot attend the September
elections, an absentee ballot shall be sent to
any Chapter Member in good standing if a request
is made by August 1st.
Only
one (1) vote per member, whether in attendance
at the election or by Absentee Ballot.
Instructions
for mailing will be in the July and August newsletters
and will also be included with the ballot.
Vacancies
in office shall be filled by appointment of the
President, and with the approval of the Board
of Directors.
The
officers shall be nominated in August, elected
in September and installed in December.
Amendments
Article 10
Section 1
The Bylaws of the Chapter may be amended
by a majority vote of the Chapter members present
at a meeting which a quorum is present.
Section 2
Proposed Amendments shall be submitted
in writing to the President for review by the
Board of Directors.
Section 3
The Amendments shall be presented to the
Chapter members in writing at least two(2) weeks
prior to the meeting at which voting takes place.
Parliamentary
Authority
Article 11
Roberts Rules of Order, newly revised, shall
be the parliamentary authority for all matters
not in conflict with these By-laws, or the Bylaws
of the Society.
Dissolution
Article 12
In the event of the dissolution of the
Chapter, all liabilities and obligations of the
Chapter shall be paid, satisfied and discharged,
or adequate provisions made thereof. Any remaining
funds that are in the Treasury at that time shall
be given to the Society of Decorative Painters
Inc., or to the Decorative Arts Collection, Inc.
as determined by majority of the remaining members.
Any remaining assets shall be distributed to non
profit or charitable organizations with the similar
objectives as our Chapter, refer to Article 2
above.
STANDING
RULES OF
SEASIDE
DECORATIVE PAINTERS
Standing Rule 1
Fiscal Year
The financial records of the Chapter will
be kept on a calendar-year basis.
Standing Rule 2
Members in Good Standing
Defined as a participating Chapter member
of one (1) year. A participating Chapter member
is defined as a Chapter member whose dues are
current with the Society and the Chapter and regularly
attends Chapter meetings.
Standing Rule 3
Dues
A. Membership dues for the following
year shall be payable October 1st and
delinquent as of November 1st.
B. Membership dues shall be $15.00
per year.
Standing Rule 4
Grants
A grant may be presented annually to the
President or any Chapter members for the purpose
of attending the Leadership Conference or other
functions at the National Convention which will
benefit the Chapter. This grant will not exceed
$100.00. To be eligible for this grant, approval
from the Board of Directors must be obtained prior
to attending. To receive reimbursement, the Chapter
members shall provide a report to the Chapter,
and a copy of the conference registration attached
to a Chapter reimbursement form.
Standing Rule 5
Awards
A. Chapter Achievement Award May
be given annually to a Chapter member, not an
officer, who has contributed significantly to
the betterment of the Chapter. The Committee
shall consist of the Second Vice President, Plus
one(1) Chapter member, and one Past Recipient,
both appointed by the Second Vice President, with
the approval of the Board of Directors. This
committee shall petition the general membership
for nominees through the newsletter. The award
will be presented at the December Chapter meeting.
The Award shall consist of a Chapter Service Pin
and a one-day Chapter Seminar Certificate, value
to be determined on a yearly basis.
B. President’s Silver Palette Award
May be given annually at the President’s
discretion, to either Officers or Chapter members
who have helped the President in a significant
manner which has contributed to the betterment
of the Chapter. The Award shall consist of a Chapter
Service Pin and a one-day Chapter Seminar certificate,
value to be determined on yearly basis.
Standing Rule 6
A. Mailing Rulings Any
member requiring a mailing for class prep materials
over the price of a stamp will have those fees
added to the cost of the class. June 2005
STANDING RULE 6
SPECIAL EVENTS
Shall be defined as meetings at which guests
and prospective members are encouraged, specifically
the Auction/ Membership Tea.
STANDING RULE 7 AMENDMENT
These Standing Rules of the Chapter may
be amended by a majority vote of the Chapter members
present at a meeting at which a quorum is present.
Proposed amendments shall be submitted in writing
to the President for review by the Board of Directors.
Compassion Fund Policy 2005
Purpose:
The purpose of the fund is to assist chapter members
in circumstances where they may need financial
assistance for a short period of time.
This would help them maintain their connection
with Seaside Decorative Painters by providing
membership fees.
This would be provided for reasons of illness,
death or catastrophe.
Amount per person would be limited to $55.00 per
year and for no more than 1( one) year at a time.
It would also be limited to the amount of money
available in the fund.
The fund will be started with seed money in the
amount of $100.00 from Chapter funds.
$10.00 of the money collected in the monthly
raffle will also be designated to the fund.
Private donations to the fund will also be gratefully
accepted to the fund in general.
Disbursements:
It is the desire of the fund to help chapter members
and this money will be used to ensure continuing
membership in Seaside Decorative Painters and
the National Society, if needed.
The fund will be disbursed at the discretion of
the committee, made up of a 2 past Presidents,
and the current Treasurer.
Any member may approach any past president committee
member for assistance from the fund. This may
be for themselves or any other member. All inquiries
will be kept in strict confidence and not discussed
beyond the committee. Therefore their decision
will be final.
The amount per incident will be listed in the
Treasurers report but no personal information
will be added. The total amount that can be requested
for or by an individual, per year is $55.00
2005 Board
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